Sales and Accounting Administrator (Intern)

Magellan Aerospace is a global, integrated aerospace company that provides complex assemblies and systems solutions to aircraft and engine manufacturers, and defence and space agencies worldwide. At Magellan we have over 80 years of collective knowledge and experience in the aerospace industry, and believe one truth: People create value.

Employees are our greatest resource in working towards a successful future, and together we build professional relationships that thrive. We know that personal development is fundamental to the success of every individual and invest in our employees.

When you are part of Magellan, you are part of the team!

The salary range for this position is $22.00 to $26.00 per hour.

Shift Time:

7:30 AM - 4 PM | Monday - Friday

Position Summary:

The Sales and Accounting Administrator Intern plays a vital cross-functional role in supporting both the Sales and Accounting teams. This position ensures accuracy and integrity across cost estimating, quoting, billing, and reporting processes. The Administrator will be responsible for supporting the quoting process, performing detailed contract reviews by verifying pricing and sales terms, managing data logs and reports, and contributing to the overall financial performance of the division. This role is instrumental in driving cost competitiveness, customer satisfaction, and supporting the company’s Continuous Improvement Program through accurate documentation, auditing, and analysis.

Essential Responsibilities:

• Compile customer-supplied bid data, generate quotes, and support timely submission.
• Perform contract reviews by comparing customer purchase orders with internal quotes and sales terms to ensure accuracy and compliance.
• Conduct internal audits of 6S, sales, and accounting processes. Support external audits.
• Generate and maintain customer profile masters, sales logs, quote logs, and associated reports.
• Support timely and accurate billing and occasional payment collection.
• Support continuous improvement efforts, including KPI tracking and cost-saving initiatives.
• Maintain records and reports related to quoting, sales, and billing performance metrics.
• Assist in cost and pricing analysis to identify areas for improvement.
• Support the Sales Manager in submitting RFIs, proposals, early bid warnings, and risk registers in a professional and timely manner.
• Prepare detailed cost estimates by analyzing proposals, requirements, labor, material, and time allocations.
• Resolve pricing or cost discrepancies by gathering and analyzing relevant data.
• Maintain a cost and profitability database with secure data entry and backups.
• Generate special reports by analyzing trends and summarizing insights to support decision-making.

Position Requirements:

• Associate’s or Bachelor’s degree in Business Administration, Accounting, Finance, or a related field preferred.
• Strong ability to read and interpret documents such as work instructions, contracts, specifications, engineering drawings, and procedure manuals.
• Demonstrated problem-solving skills and ability to interpret and act upon written, oral, or diagrammatic instructions in dynamic environments.
• Must be proficient in Microsoft Office Suite, especially Excel (formulas, pivot tables), and Word.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in high pace environment.
• Effective verbal and written communication skills.
• Knowledge of contract review, cost accounting, and MRP/ERP is a plus.
• Prior experience in a manufacturing or industrial environment is preferred.

Why Magellan?

• Competitive salary
• Positive work-life balance
• Excellent career progression opportunities
• Commitment to professional growth
• Free parking

Magellan Aerospace is committed to an inclusive working environment and equal opportunities for all. We welcome all applications without regard to social and cultural background, age, gender, disability, sexual orientation, national origin or religious belief, status as a protected veteran, or any other characteristic protected by applicable federal, state/province, or local law.

If you require an accommodation during the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let your Human Resources point of contact know and we will work with you, to the best of our ability to meet your needs.

Magellan Aerospace respects the privacy and confidentiality of personal information provided by candidates and shall not disclose to any external parties unless legislated.

Magellan may use an approved Artificial Intelligence (AI) note-taking tool to support the initial screening stage of its recruitment and selection process. All AI use is performed in accordance with Magellan’s privacy policies. Personal information associated with any job application will not be shared with or retained by any third party. Magellan the ultimate discretion to determine which applications proceed through the initial screening process.

This position requires access to technical data and necessitates that Magellan Aerospace obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls.  As such, hires for this position – except U.S. Citizens, U.S. Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3), will be required to go through an export licensing review process.  Magellan Aerospace does not make recruiting or hiring decisions based on citizenship, immigration status, or national origin; however, if information access or export control restrictions based upon applicable U.S. laws and regulations would prohibit an applicant from working in this position without first obtaining an export license, Magellan Aerospace expressly reserves the right not to offer employment.