Engineering Records Clerk

Magellan Aerospace is a global, integrated aerospace company that provides complex assemblies and systems solutions to aircraft and engine manufacturers, and defence and space agencies worldwide. At Magellan we have over 80 years of collective knowledge and experience in the aerospace industry, and believe one truth: People create value.

Employees are our greatest resource in working towards a successful future, and together we build professional relationships that thrive. We know that personal development is fundamental to the success of every individual and invest in our employees.

When you are part of Magellan, you are part of the team!

Position Summary

Magellan Aerospace, Mississauga has a great opportunity for an Engineering Records Clerk. This position is responsible for compiling and maintaining an up-to-date electronic library of all engineering documents, including but not limited to specifications, standards, drawings, parts lists, and change authorizations. This role ensures the availability, accuracy, and distribution of documentation essential to engineering and production. In addition, the position involves preparing and verifying parts lists, examining drawings, maintaining associated records, and supporting the accurate release and control of technical documentation.

Compensation: $28.42/ hour

Vacancy Reason: New Position

Essential Responsibilities

• Initiate requisitions for and arrange reproduction of specifications, standards, and amendments to maintain a complete and current electronic library which is located in the MAM Portal.
• Coordinate the distribution of engineering documents.
• Maintain up-to-date engineering library files of company, vendor, international standards and customers drawings, parts lists, change documents, standards and specifications; provide additional copies as requested.
• Maintain cross-reference systems including indices such as approved vendors and vendor part numbers.
• Prepare parts lists and related records using supplied documentation and technical input.
• Compile data such as process specifications, material specifications, and related technical information.
• Verify that parts lists align with assembly drawings; advise on potential impacts of engineering changes.
• Investigate and resolve discrepancies between parts lists, drawings, and change documentation by coordinating with relevant departments.
• Compile or verify tabulated reports against records.
• Perform related clerical duties such as maintaining card files, cross-indexing technical documents, assigning serial numbers and codes, sorting, and filing, print/plot/scan as requested.
• Oversee Iron Mountain records management, including ordering, packaging, and tracking of boxes; assign destruction dates when required.
• Maintain and issue office stationery supplies for the main floor office area.
• Monitor photocopier supplies (paper and toner), arrange replacements, and coordinate repairs as needed.

Position Requirements

• Minimum 1-2 yr. work experience in a similar role, preferably the aerospace industry
• Excellent computer skills: Microsoft Office, Access, Adobe Acrobat, CINCOM
• Administration skills: entering time card data into Magellan accounting system, maintaining stationery/operating supplies, supporting local photocopiers/supplies, operating and maintaining scanners and wide-format printers
• Good verbal and written communication skills
• Ability to research and analyze information from internet sources
• Ability to handle confidential information
• Organization skills
• Detail-oriented
• Ability to multi-task
• Dealing with ambiguity
• Business acumen
• Action-oriented
• Creativity

Why Magellan?

• Competitive salary
• Attractive benefits package (fully Company paid)
• Generous Company pension plan
• Positive work-life balance
• Excellent career progression opportunities
• Employee Assistance Program
• Employee Social Club
• On-site gym
• Free parking

Magellan Aerospace is committed to an inclusive working environment and equal opportunities for all. We welcome all applications without regard to social and cultural background, age, gender, disability, sexual orientation, national origin or religious belief, status as a protected veteran, or any other characteristic protected by applicable federal, state/province, or local law.

If you require an accommodation during the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let your Human Resources point of contact know and we will work with you, to the best of our ability to meet your needs.

Magellan Aerospace respects the privacy and confidentiality of personal information provided by candidates and shall not disclose to any external parties unless legislated.

Magellan may use an approved Artificial Intelligence (AI) note-taking tool to support the initial screening stage of its recruitment and selection process. All AI use is performed in accordance with Magellan’s privacy policies. Personal information associated with any job application will not be shared with or retained by any third party. Magellan the ultimate discretion to determine which applications proceed through the initial screening process.