Shipping Administrator

Magellan Aerospace is a global, integrated aerospace company that provides complex assemblies and systems solutions to aircraft and engine manufacturers, and defence and space agencies worldwide. At Magellan we have over 80 years of collective knowledge and experience in the aerospace industry, and believe one truth: People create value.

Employees are our greatest resource in working towards a successful future, and together we build professional relationships that thrive. We know that personal development is fundamental to the success of every individual and invest in our employees.

When you are part of Magellan, you are part of the team!

Position Summary

Magellan Aerospace, Kitchener is a world-class manufacturer of precision machined aerospace components. We have an exciting opportunity for a Shipping and Receiving Administrator. The Shipping and Receiving Administrator will use their organizational, clerical and customer service skills to meet deadlines and complete timely administrative functions required for logistics. This position is on-site, in person, with a Monday to Friday, day shift schedule.

Essential Responsibilities

Reporting to the Shipping and Receiving Manager, the Shipping and Receiving Administrator’s major activities and responsibilities include the following.

Daily Roles and Responsibilities

• Receive raw material / Hardware / Outside Processing / Tool Crib / NPP products / Drop shipments
• Create transmittal Documents and putting away shop cards in cabinet
• Track, trace and file shipments
• Act as primary back up to Shipping & Receiving Manager in their absence
• Maintain yearly filing for customs
• Creation of Customs Documentation for final ship and outside processors
• Maintain daily shipping notes
• Develop Government forms online – (CERS)
• Book transportation carriers and complete BOL’s
• Utilize customer portals to complete ASN for shipments
• Create of labels on customer portals
• Backup quarterly government reporting, and transportation invoice verification

• Strong communication skills at all levels, including upper management, department heads, peers, manufacturing, engineering and customers
• Other roles and responsibilities as assigned

Travel

• 0% travel time will be required for this position

Position Requirements

The minimum qualifications

• High school Diploma
• 3-5 years of experience preferred
• Knowledge of Excel would be an asset
• Team Orientated
• Excellent Written and Oral communication skills
• Ability to communicate with multicultural people/setting
• Strong time Management and organizational Skills

• Post-secondary education in a relevant field is an asset
• Strong PC skills, experience using Microsoft office suite of products

The physical requirements of this job are minimal. The daily routine will entail sitting at a desk, general walking to and from meetings and conducting regular floor walks along with inspection.

Why Magellan?

• Competitive salary
• Attractive benefits package (fully Company Paid)
• Generous Company Pension Plan
• Work-Life Balance
• Excellent career progression opportunities
• Social Club
• Employee Assistance Program
• Free Parking

Magellan Aerospace is committed to an inclusive working environment and equal opportunities for all. We welcome all applications without regard to social and cultural background, age, gender, disability, sexual orientation, national origin or religious belief, status as a protected veteran, or any other characteristic protected by applicable federal, state/province, or local law.

If you require an accommodation during the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let your Human Resources point of contact know and we will work with you, to the best of our ability to meet your needs.

Magellan Aerospace respects the privacy and confidentiality of personal information provided by candidates and shall not disclose to any external parties unless legislated.

Magellan may use an approved Artificial Intelligence (AI) note-taking tool to support the initial screening stage of its recruitment and selection process. All AI use is performed in accordance with Magellan’s privacy policies. Personal information associated with any job application will not be shared with or retained by any third party. Magellan the ultimate discretion to determine which applications proceed through the initial screening process.