General Administrator

Magellan Aerospace is a global, integrated aerospace company that provides complex assemblies and systems solutions to aircraft and engine manufacturers, and defence and space agencies worldwide. At Magellan we have over 80 years of collective knowledge and experience in the aerospace industry, and believe one truth: People create value. 

Employees are our greatest resource in working towards a successful future, and together we build professional relationships that thrive. We know that personal development is fundamental to the success of every individual and invest in our employees. 

When you are part of Magellan, you are part of the team!

Job purpose

The General Admin’s primary function is to provide administration support primarily to the Materials Department, working alongside Production Control. This role will also have the opportunity to support other departments in administration as needed. Excellent communication and organization skills, attention to detail and MS Office experience.

Duties and responsibilities

Reporting to the Materials Manager the General Admin’s major activities and responsibilities include the following.

Daily Roles and Responsibilities

• Preparing shop order packages for production based on Ready/Dispatch lists provided from production control.
• Preform the function of splitting orders using Cincom and documentation provided  Ensuring that documents are scanned into the correct files to ensure product traceability
• Creating Receiving Vouchers for Receiving Inspection for goods arriving from all vendors
• Collaborate with Contracts and Quality to generate Release Notes (Certificate of Compliance) required for all customer shipments
• Verifying all operations and quantities are accurate before closing shop orders and making the appropriate corrections in Shopvue and Cincom when necessary
• Scanning of shop orders into their appropriate folders once completed
• Update work instructions and policy documents for the Materials department
• Assist in annual physical inventory and cycle counts
• Support the implementation of MOS tools and policies
• Other duties may be assigned

Stakeholder Management

• Be a critical interface with internal manufacturing, scheduling, purchasing, quality and configuration departments as needed.

Continuous Improvement

• Implement appropriate processes for documenting lessons learned and sharing of best practices

Travel

• 0% travel time will be required for this position

Qualifications

The minimum qualifications

• Commerce or Business Training, Business School Diploma or experience
• 1-5 years relevant experience working Customer Service in a Manufacturing environment
• Outstanding analytical and organizational skills
• Excellent knowledge of Microsoft Excel, Word, Access and Office
• Excellent written /verbal communication skills

Physical requirements

The physical requirements of this job are minimal. The daily routine will entail sitting at a desk, general walking to and from meetings and conducting regular floor walks on the manufacturing floor.

Direct reports

This position will have zero (0) direct reports.

Confidentiality

Magellan Aerospace respects the privacy and confidentiality of personal information provided by candidates and shall not disclose to any external parties unless legislated.

Magellan Aerospace is committed to an inclusive working environment and equal opportunities for all. We welcome all applications without regard to social and cultural background, age, gender, disability, sexual orientation, national origin or religious belief, status as a protected veteran, or any other characteristic protected by applicable federal, state/province, or local law.

If you require an accommodation during the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let your Human Resources point of contact know and we will work with you, to the best of our ability to meet your needs.