Program Support Administrator

Magellan Aerospace is a global, integrated aerospace company that provides complex assemblies and systems solutions to aircraft and engine manufacturers, and defence and space agencies worldwide. At Magellan we have over 80 years of collective knowledge and experience in the aerospace industry, and believe one truth: People create value.

Employees are our greatest resource in working towards a successful future, and together we build professional relationships that thrive. We know that personal development is fundamental to the success of every individual and invest in our employees.

When you are part of Magellan, you are part of the team!

Position Summary

Magellan Aerospace, Haverhill is a world-class manufacturer of precision machined aerospace components. We have an exciting opportunity in our Programs Department. The primary responsibility of our Program Support Administrator provides critical administrative and operational support to the Programs team, ensuring efficient execution of day-to-day activities. This role is responsible for purchase order processing and review, aged receivables management, MRB scrap tracking, order book and delivery management, meeting documentation, supplier portal administration, and maintaining organizational effectiveness across program operations. The position enables Program Managers to focus on customer support, business growth, and strategic execution.

The Salary Range for this Position is $65,000 - $85,000 annually

Please note: This is a fully on-site position requiring attendance five days per week at our Haverhill, Massachusetts plant.

Essential Responsibilities

·         Administrative: Administer the Quote System and assure that quotations and bid proposals are completed and submitted in a timely fashion. Assure Corporate Compliance is maintained in areas of responsibility including but not limited to bid submittals, flash reports, monthly reports, and other requests for information.

·         Manage purchase order (PO) administration, including submission processing, review for approval signatures, and tracking to ensure timely execution of customer and supplier requirements.

·         Monitor and manage aged receivables, coordinating with internal stakeholders and customers to support timely resolution of outstanding balances and account discrepancies.

·         Utilize MRP/ERP systems to monitor demand, track orders, maintain program data, generate reports, and support accurate planning and execution of program requirements.

·         Provide administrative and organizational support to the Programs team through meeting minute documentation, supplier portal management, MRB scrap list maintenance, action item tracking, and coordination of day-to-day program activities.

Position Requirements

• HS Diploma / bachelor’s degree preferred.
• 3 years of administrative duties.
• Track records of driving with measurable and meaningful business results.
• Self-motivated, good organizational skills.
• Excellent communication skills written, verbal, and electronic.
• Working knowledge of Microsoft Office (word, excel, power point) and the internet.
• Working knowledge of Microsoft Project.
• Ability to effectively prioritize and manage multiple tasks, deadlines, and competing priorities in a fast-paced environment.
• Strong organizational skills with the ability to maintain accurate records, track action items, and ensure timely follow-up on program activities
• Strong written and verbal communication skills, including the ability to document meeting minutes, coordinate with internal departments, and interact professionally with customers and suppliers.

Why Magellan?

·         Competitive salary

·         Attractive benefits package

·         Generous Company 401k plan

·         Positive work-life balance

·         Excellent career progression opportunities

·         Employee Assistance Program

Magellan Aerospace is committed to an inclusive working environment and equal opportunities for all. We welcome all applications without regard to social and cultural background, age, gender, disability, sexual orientation, national origin or religious belief, status as a protected veteran, or any other characteristic protected by applicable federal, state/province, or local law.

If you require an accommodation during the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let your Human Resources point of contact know and we will work with you, to the best of our ability to meet your needs.

Magellan Aerospace respects the privacy and confidentiality of personal information provided by candidates and shall not disclose to any external parties unless legislated.

Magellan may use an approved Artificial Intelligence (AI) note-taking tool to support the initial screening stage of its recruitment and selection process. All AI use is performed in accordance with Magellan’s privacy policies and applicable laws, including but not limited to equal employment opportunity laws. Personal information associated with any job application will not be shared with or retained by any third party. The AI note-taking tool does not in any way assess or evaluate a candidate in relation to the hiring process and is simply an administrative tool used by Magellan. Magellan retains the ultimate discretion to determine which applications proceeds through the initial screening process.  If the applicant has questions or concerns about Magellan Aerospace’s AI note-taking tool, or wishes to opt out of its use, the applicant should notify Magellan Aerospace directly at any time during the recruitment or screening process.

This position requires access to technical data and necessitates that Magellan Aerospace obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls.  As such, hires for this position – except U.S. Citizens, U.S. Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3), will be required to go through an export licensing review process.  Magellan Aerospace does not make recruiting or hiring decisions based on citizenship, immigration status, or national origin; however, if information access or export control restrictions based upon applicable U.S. laws and regulations would prohibit an applicant from working in this position without first obtaining an export license, Magellan Aerospace expressly reserves the right not to offer employment.